Who is responsible for maintaining records if a licensed mortgage entity ceases operations?

The owner of the entity is responsible for maintaining records if a licensed mortgage entity ceases operations. This requirement is essential because the owner is ultimately accountable for the company's compliance and operational obligations, including the proper handling and retention of records. In the event that a mortgage entity goes out of business, it is vital to ensure that client data, transaction histories, and other pertinent records are preserved for legal and regulatory purposes. This helps to protect consumers, supports audit or investigation processes, and maintains industry integrity.

Others involved, such as the Division of Real Estate or state government, do not take on this responsibility directly. While regulatory bodies oversee the industry's operations, they do not manage the specific records of individual entities. The responsible manager has significant duties within the organization, but when operations cease, the ultimate accountability for records lies with the entity's owner.